Post a shift, share a link, and let a colleague pick it up. Your manager approves in one tap — and everyone's kept in the loop automatically.
The 2am group chat isn't a roster system. Messages get lost, no one's sure who's covering, and there's no record.
Your team handles the first three. Managers just approve — and the paperwork takes care of itself.
Need cover? Put the day, date and shift type on the board in under a minute.
Every request gets its own link. Drop it in a text to whoever you'd like to cover it.
They tap the link, add their name, and they're offering to cover. No account needed.
One tap makes it official. The swap is logged and everyone involved gets an email.
SwapShift bends to the way your team already works — and stays dependable when it matters.
Your shift types, your email wording, your approval rules. Set SwapShift up around the way your roster actually works — not the other way around.
One clean board — no manual, no training day. If someone can send a text message, they can swap a shift.
Every decision is written to a permanent, timestamped log. Removed shifts are archived rather than deleted, and two people editing at once can't overwrite each other — all on Google's infrastructure.
Rosters don't keep office hours, so neither do we. Real help whenever you need it — 24/7.
Talk to usEverything a rostering manager needs to keep swaps fair, visible and on the record.
Send the exact shift to the exact person — the link opens straight to the cover form.
Requester, coverer and manager are all kept in the loop at every step — no chasing.
Nothing changes the roster until a manager signs off. Every action is stamped with their name.
A permanent, timestamped record of who did what. Removed shifts are archived, not lost.
See how many swaps went through, by month — ready for reporting or invoicing.
Your data stays in a sheet you own and control. No new system for anyone to learn.
The SwapShift guide walks through the whole board — posting a shift, sharing its link, offering to cover, and manager approval — with short animated demos of each step, so new starters can see exactly what happens before they touch the board.
In a Google Sheet your team owns and controls. You can read it, export it, or delete it at any time — nothing is locked away in someone else's system.
Your board sits behind a team access code. Managers sign in to approve changes, and every action is written to a permanent, timestamped log you can review whenever you like.
No. SwapShift runs in the browser on a page you host. Staff just open a link — nothing to download, no new account to create.
Yes. Your shift types, the wording of the automated emails, and who can approve are all yours to configure. We'll tailor it to your roster during setup.
Support runs around the clock. Rosters change at 3am, so help is there at 3am too.
Get in touch and we'll set your team up with its own board and access code, and walk you through it.
Simple enough for a tired night-shift worker, tidy enough to keep the whole team on the record.
Talk to us